Virtual Assistance & Operations
Remote Executive Assistant Services
Calendar, inbox, travel, and follow-through ownership for founders and executives.
Who this is for
- Founders past the point of self-managing
- Executives with fragmented calendars
- Agency owners in client calls all day
- Investors and consultants juggling commitments
Problems solved
- - Calendar is double-booked and reactive
- - Inbox decides the day
- - Meeting actions never get executed
- - No one owns follow-through
What I handle
Calendar ownership with protected focus blocks
Inbox triage, drafting, and priority surfacing
Meeting agendas, briefs, and recap notes
Action-item tracking to completion
Travel, logistics, and expense collection
Confidential documents and light personal admin
Deliverables
- ✓ Daily priority brief
- ✓ Weekly calendar plan
- ✓ Meeting recaps with owners and dates
- ✓ Open action-item tracker
Tools
Google Workspace / OutlookNotionSlackCalendlyZoom
Process
- 01Shadow
Learn your priorities, preferences, and non-negotiables.
- 02Take over
Assume calendar and inbox rules with clear decision rights.
- 03Protect
Defend focus time and cut low-value meetings.
- 04Follow through
Track every commitment until it is closed.
Example workflows
- - Morning: priority brief and calendar check
- - During: meeting prep and recaps
- - End of day: action items updated and blockers flagged
KPIs I track
Hours of protected focus timeInbox zero frequencyAction items closed on timeMeetings declined or shortened
Frequently asked
How much decision authority do you take?
As much as you delegate in writing. Most clients start with scheduling authority and expand once trust is established.
Which hours do you cover?
Agreed overlap with your working day across U.S., U.K., or UAE hours so decisions do not wait a full cycle.
Is this different from a general VA?
Yes. This is judgment work: prioritisation, gatekeeping, and follow-through, not task-by-task instruction.
Related
Related services
Ready to hand this off?
Tell me a little about your team and this workstream - I'll come back with fit and a starting plan.