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Nida Urooj
Virtual Assistance & Operations

Hire a Virtual Assistant

Hire one senior remote assistant who owns your admin, inbox, CRM and follow-up instead of a rotating pool.

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Flat lay illustrating Hire a Virtual Assistant - a virtual assistant desk: weekly planner with handwritten tasks, sticky flags, envelopes.
Flat lay illustrating Hire a Virtual Assistant - a virtual assistant desk: weekly planner with handwritten tasks, sticky flags, envelopes.

Who this is for

  • Founders drowning in admin
  • Teams of 2 to 30 with no operations hire
  • Agency owners doing their own follow-up
  • Executives who need one accountable person

Problems solved

  • - Agency pools rotate assistants and context is lost every month
  • - Cheap hires need supervision you do not have time for
  • - Nobody owns follow-up so revenue leaks
  • - There is no documentation when someone leaves

What I handle

Inbox triage with drafted replies for approval
Calendar ownership, prep notes and reschedules
CRM data hygiene and pipeline updates
Client and lead follow-up sequences
Invoice and payment chasing
Documents, research and SOP writing
Weekly written status reporting

Deliverables

  • ✓ Onboarding doc with access, tools and escalation rules
  • ✓ Daily execution log
  • ✓ Weekly report with what moved and what is blocked
  • ✓ SOP library for every recurring task

Tools

Google WorkspaceNotionSlackHubSpotCalendlyXero

Process

  1. 01
    Scope call

    We list the tasks eating your week and rank them by hours saved.

  2. 02
    Two-week trial scope

    A defined starting set so you see quality before committing long term.

  3. 03
    Document as I go

    Every task becomes an SOP so the work survives any transition.

  4. 04
    Expand

    Once the base is stable, we add the next workstream.

Example workflows

  • - Morning: inbox triage, urgent items surfaced to you in one message
  • - Midday: CRM updates and follow-up sends from your templates
  • - Friday: written report with metrics, blockers and next-week plan

KPIs I track

Hours returned to you per weekInbox response timeFollow-up completion rateTasks documented as SOPs

Frequently asked

How much does it cost to hire a virtual assistant?

I work on monthly retainers scoped to hours and responsibility rather than an hourly rate, so you can budget the same figure every month. Ranges are on the packages page.

Is this a pool of assistants?

No. You work with me directly, which is why context and quality hold over months.

What time zones do you cover?

U.S., U.K. and UAE working hours, with a fixed overlap window agreed at onboarding.

How fast can you start?

Usually within a week of the scope call, once access is granted.

Related

Related services

Remote Executive Assistant Services

Calendar, inbox, travel, and follow-through ownership for founders and executives.

Founder Support

A partner who takes the operational load so you can lead.

Offshore Virtual Assistant Services

Offshore support without the offshore risk: one senior operator, written SOPs, and reporting you can audit.

Ready to hand this off?

Tell me a little about your team and this workstream - I'll come back with fit and a starting plan.

Send an inquiryBook a call