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Nida Urooj
Virtual Assistance & Operations

Real Estate Virtual Assistant

Listing admin, lead follow-up, and transaction coordination for busy agents and teams.

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Flat lay illustrating Real Estate Virtual Assistant - a virtual assistant desk: weekly planner with handwritten tasks, sticky flags, envelopes.
Flat lay illustrating Real Estate Virtual Assistant - a virtual assistant desk: weekly planner with handwritten tasks, sticky flags, envelopes.

Who this is for

  • Solo agents at capacity
  • Small brokerages and teams
  • Investors managing inbound leads
  • Property managers with admin overload

Problems solved

  • - Leads sit unanswered for hours
  • - Listing paperwork is late
  • - CRM has no follow-up cadence
  • - Agent time goes to admin instead of showings

What I handle

Speed-to-lead replies on new inquiries
Buyer and seller nurture sequences
MLS and CRM data entry and updates
Listing prep checklists and document collection
Showing and inspection scheduling
Transaction milestone tracking and reminders

Deliverables

  • ✓ Daily lead response log
  • ✓ Weekly pipeline and listing status report
  • ✓ Transaction checklist per deal
  • ✓ Clean, deduped contact database

Tools

Follow Up BosskvCOREHubSpotDotloop / DocuSignGoogle WorkspaceCalendly

Process

  1. 01
    Map

    Document your lead sources, stages, and paperwork steps.

  2. 02
    Systemize

    Build response templates and a follow-up cadence per lead type.

  3. 03
    Run

    Handle daily lead response, scheduling, and file updates.

  4. 04
    Report

    Weekly view of leads, appointments, and deals in motion.

Example workflows

  • - New lead in under 15 minutes: reply, qualify, book
  • - Listing live: photos, docs, marketing checklist
  • - Under contract: milestone reminders to all parties

KPIs I track

Speed to first responseAppointments setListings launched on timeDeals with complete files

Frequently asked

Do you work in my MLS?

I work inside whatever access you provide. Where MLS rules restrict assistant access, I prepare everything so you can publish in minutes.

Can you answer leads in my time zone?

Yes. I cover U.S. Eastern, Central, and Pacific hours by agreement so speed to lead does not depend on your availability.

Do you cold call homeowners?

I focus on inbound and database follow-up. Outbound calling is scoped separately and only where compliant with local rules.

Related

Related services

Appointment Setting

Qualified meetings booked on your calendar - with clean context notes for the AE.

CRM Pipeline Management

A clean, current, trustworthy pipeline you can actually forecast from.

Sales Follow-Up Systems

Nothing important gets forgotten. Every lead gets the follow-up it deserves.

Ready to hand this off?

Tell me a little about your team and this workstream - I'll come back with fit and a starting plan.

Send an inquiryBook a call