HR & People Operations

Staffing & Recruiting Agency Virtual Assistant

Sourcing support, candidate screening admin, submissions and ATS hygiene for recruiting agencies.

Book a Call Hire for this

Flat lay illustrating Staffing & Recruiting Agency Virtual Assistant - an HR coordination desk: candidate CVs, planner, sticky notes, cup of tea.

Who this is for

Boutique staffing agencies
Solo recruiters with too many open roles
Agencies with a stale ATS
Recruiters losing hours to scheduling

Problems solved

- Recruiters spend the day on admin instead of placements
- Candidates go cold between stages
- ATS records are incomplete
- Submission packs are inconsistent

What I handle

Sourcing support and long-list building per role

First-pass screening against role criteria

Interview scheduling across candidate and client calendars

Submission pack preparation in your format

ATS record hygiene and stage discipline

Candidate and client status follow-up

Deliverables

✓ Long list per open role
✓ Screening notes in a consistent template
✓ Confirmed interview slots
✓ Weekly per-role pipeline status

Tools

LinkedIn RecruiterBullhorn / ATS portalsHubSpotGoogle WorkspaceCalendly

Process

01
Intake
Capture the real must-haves per role, not just the job ad wording.
02
Source
Build and qualify a long list, screening against agreed criteria.
03
Coordinate
Schedule, confirm, and chase both sides through each stage.
04
Report
Weekly per-role status with drop-off reasons flagged.

Example workflows

- New role: intake call, criteria written, long list inside 72 hours
- Candidate: screen, note, submit or reject with a reason
- Stage stall over 5 days: chase both candidate and client

KPIs I track

Submissions per roleSubmission-to-interview rateTime in stageATS records with complete data

Frequently asked

Do you make placement decisions?

No. I run the sourcing and screening admin; the recruiter owns the judgment call and the client relationship.

Can you use our ATS?

Yes, at the access level you grant, following your data standards and stage definitions.

Do you do outreach to candidates?

Yes, from your templates and your account, with responses triaged to the recruiter.

Recruitment Coordination

Keep the hiring process moving without founders having to chase every step.

Candidate Screening

Structured screening calls with scorecards you can compare.

Interview Scheduling

No more calendar back-and-forth. Just booked interviews.

Ready to hand this off?

Tell me a little about your team and this workstream - I'll come back with fit and a starting plan.

Send an inquiry Book a call